JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. 
• Take responsibility for data integrity and for having complete set of soft and hard files, trackers and reports, to ensure information is accurate and readily available for the function. 
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently up to the required standards. 
• Work with a variety of individuals, taking on feedback, and ensure customer satisfaction through direct customer interaction and provision of timely and quality service to clients. 
• Act as a focal point for creating purchase orders and purchase requisitions using WFP corporate systems.
• Act as a focal point for entering and updating real estate management data using WFP corporate systems.
• Inspect the conditions of the premises, including daily patrolling, and suggest areas for improvement and coordinate actions as necessary.
• Follow up on maintenance’s contracts, supervise inhouse contractors and monitor technical inspections and monthly maintenance visits.
• Organize storage rooms, archives and hard files and act as a storekeeper.
• Assist during refurbishment and renovation projects in the premises.
• Assist in identifying new suppliers in the areas of work, obtain quotations and finalize selection of suppliers in accordance with WFP procurement rules and regulations. 
• Follow up on the timely submission of suppliers’ invoices and act as a focal point for invoices’ match on WFP corporate systems.
• Perform other duties as required.