Job Description

JOB PURPOSE

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources. 
  • Take responsibility for data integrity and for having complete set of soft and hard files, trackers and reports, to ensure information is accurate and readily available for the function. 
  • Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently up to the required standards. 
  • Work with a variety of individuals, taking on feedback, and ensure customer satisfaction through direct customer interaction and provision of timely and quality service to clients. 
  • Act as a focal point for creating purchase orders and purchase requisitions using WFP corporate systems.
  • Act as a focal point for entering and updating real estate management data using WFP corporate systems.
  • Inspect the conditions of the premises, including daily patrolling, and suggest areas for improvement and coordinate actions as necessary.
  • Follow up on maintenance’s contracts, supervise inhouse contractors and monitor technical inspections and monthly maintenance visits.
  • Organize storage rooms, archives and hard files and act as a storekeeper.
  • Assist during refurbishment and renovation projects in the premises.
  • Assist in identifying new suppliers in the areas of work, obtain quotations and finalize selection of suppliers in accordance with WFP procurement rules and regulations. 
  • Follow up on the timely submission of suppliers’ invoices and act as a focal point for invoices’ match on WFP corporate systems.
  • Perform other duties as required.

Skills

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education, preferably supplemented by a university degree in Business/Public Administration, Commerce, Management or any other related field.

Experience:

  • Four or more years of progressively responsible work experience in facilities management is required.
  • Previous experience with ERP systems is required.
  • Previous UN experience or international experience is an asset.

Knowledge & Skills:

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Office.
  • Uses tact and courtesy to give and receive information to a wide range of individuals.
  • Excellent interpersonal and communication skills.
  • Team player and ability to work in a multicultural environment.
  • High attention to details and high level of accuracy.
  • Ability to identify data discrepancies and rectify problems requiring attention

 

Language: Fluency in both English and Arabic is required.

Job Details

Job Location
Cairo, Egypt

Company Industry
Non-profit Organization

Company Type
Non-Profit Organization

Job Role
Support Services

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
1

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